Feeling like Roundhouse is your future? Check out the open positions below. If you don’t see one that fits your skill set, send your resume anyway and we’ll check it out.

05/15/2017

Benefits/Payroll Specialist

The Role

No detail can escape the gravity of your meticulous eye. You’re a proactive, analytical excel master with a surgeon’s accuracy when it comes to payroll. You are consistent and always follow through, ensuring compliance while keeping a good sense of humor about the creative environment in which you work. You’ve been at this for a while and can anticipate employee, cultural and business needs helping everyone avoid missteps and maximize success. People enjoy working with you and put their trust in your masterful knowledge of financials and benefits—bonus points if you have an infectious laugh.

You’ll report to the HR Director. This position is part-time, approximately 32 hours per week.

The Job

Our Benefits & Payroll Specialist:

Evaluates and administers cost effective and competitive benefit plans including group medical, dental, vision, life insurance, AD & D, STD, LTD, FSA’s, and 401(k) plan. Works with external consultants to periodically review marketing of plans, cost analysis, premium sharing and suggests improvements to plan design.

Ensures that all benefit plan documents, SPDs, and communication materials are kept current and distributed to employees as required. Ensures compliance with plan documents, COBRA, HIPAA, FMLA, ACA, OFLA and other federal and state regulations.

Acts as point person for all employee questions regarding benefit plans and RH policies. Communicates changes, updates, and/or general information about benefit programs to employees in a timely and effective manner. Elevates questions and concerns to HR Manager when necessary.

Performs year-end discrimination testing for 401(k) and collects information required for annual 5500 forms.

Handles annual ACA filing of Forms 1094-C and 1095-C within Namely. Reconciles and confirms data accuracy.

Processes semi-monthly payroll accurately and timely. Audits payroll registers, quarterly tax filing/reports and W-2’s. Ensures taxable benefits are accounted for including relocation, car allowance, etc.

Maintains integrity and operations of RH’s HRIS system - Namely. Inputs changes, updates, and corrections to employee and payroll records including salary actions, status changes, direct deposits, tax withholdings, payroll deductions, garnishments, and other related entries.

Coordinates process for the annual performance review process and salary increases. Prepares data for department managers, tracks suggested increases and prepares all final data for partner approval.

Manages the annual open enrollment process including timeline planning, employee communications.

Reconciles and arranges payment for monthly billing statements for all benefit plans.

Conducts new hire orientations for new employees ensuring completion of payroll and benefit paperwork, timely enrollment and employee understanding of all programs and policies.

Administers all time off programs including short- and long-term disability, FMLA, PTO, paternity/maternity leave, according to state, federal requirements and company policies.

Manage specific assigned projects and participate in HR initiatives as needed.

Maintains HR filing systems in compliance with state and federal regulations.

Skills and Experience

Please walk through the door with:

A Bachelors Degree in Business, Accounting, HR or related field (preferred).

Experience with Namely HRIS and Namely Payroll Platforms (preferred).

At least 4 years experience processing payroll for 50+ employees.

Proficiency in all Microsoft Office tools including advanced Excel skills.

At least 4 years experience as the administrator of employee health and welfare plans including medical, dental, vision, life insurance, AD & D, STD, LTD, FSA’s, and 401(k) plans.

A demonstrated track record of gaining trust and respect by consistently demonstrating sound strategic and analytical thinking skills.

Exceptional written and verbal communication skills with the ability to communicate at all levels across the company.

Strong attention to detail.


*Some after hours and weekend work required.

Apply Now

05/10/2017

HR Director (part-time)

The Role

You are calm, cool and collected. You’re a veteran of HR and have a special method for dealing with all the—unique—personalities within the creative industry. You’re an icon of responsiveness and problem solving and possess the uncanny ability to see problems, conflicts or risks before they occur. You know talent when you see it and can tend the delicate Bonsai tree of a company’s culture, strategically guiding it toward success.

You are a collaborative leader with a sense of humor and a sure hand.

This role is part-time with exact schedule TBD.

The Job

Our HR Director:

Provides leadership, coaching and professional development to Benefits and Payroll Specialist, mentors and trains, allocates work, conducts performance reviews and determines pay increases.

Designs and implements HR processes designed to attract, develop, motivate, and retain productive, engaged employees with a focus on creating a high-performance agency.

Oversees the Benefits and Payroll Specialist in analyzing, preparing and inputting payroll data to produce accurate and timely semi-monthly payroll ensuring compliance with state and federal wage and hour laws and company policies.

Ensures the Benefits and Payroll Specialist is effectively managing all company health and welfare plans including group medical, dental, vision, life insurance, AD & D, STD, LTD, FSA’s, and 401(k) plan.

Works with external consultants on health and welfare plans including strategy development, plan design, renewals, periodic marketing of plans and cost analysis of premium sharing and funding.

Acts as Recruiter handling full recruiting cycle from candidate sourcing and evaluation to offer negotiation and closing for a wide variety of positions.

Refines, builds and implements strategic and tactical human resource systems, processes and initiatives. Maintains company policies and employee handbook.

Provides coaching and counseling to managers on effective employee relations. Serves as internal consultant to managers and advisor/mediator in employee situations in which discipline is joint responsibility of the HR Director and employee supervisor.

Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.

Advises management regarding all employee terminations; oversees all aspects of employee terminations.

Develop talent management, succession planning, staffing and retention strategies and implementation of plans, programs and policies.

Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.

Oversees performance review and merit increase process. Ensures performance reviews are completed.

Partners with department heads to maintain and update job requirements and job descriptions for all positions.

Skills and Experience

Please walk through the door with:

A Bachelors Degree in Business or Human Resources Management (preferred).

At least 5 years experience managing all aspects of the HR function, preferably at an agency.

A demonstrated track record of gaining trust and respect by consistently demonstrating sound creative, strategic, and analytical thinking skills.

Demonstrated track record of effective conflict-resolution and problem solving skills, particularly in fast-paced environment.

Exceptional written and verbal communication skills with the ability to communicate at all levels.

The ability to interact and collaborate with other departments within the agency to solve problems.

Strong attention to detail.

Experience utilizing Namely HRIS preferred.


*Some after hours and weekend work required.

Apply Now

05/29/2017

Keep Me In Mind

Thank you for the interest in Roundhouse.

Please submit a cover letter and resume.

If we see a potential fit, we will be in touch.

Sincerely,

Roundhouse

Apply Now

05/24/2017

Retail Producer (FREELANCE)

Roundhouse is looking for a Freelance Retail Producer to lead a project July through September.

Manages day-to-day aspects of production project(s) including developing detailed project schedules, managing project scope, documenting change requests, facilitating project meetings, client reviews, reviewing all project deliverables for quality and accuracy, maintaining project documentation and identifying project risk.

Delivers multiple, often concurrent projects: error free, on time or early, on or under budget, all while meeting or exceeding creative objectives and expectations.

Effectively facilitates the communication between creative, account service, designers and strategists to ensure all production deliverables are met on assigned client(s) and/or project(s). Resolves any timing, budget and/or creative issues leading up to and during production. Establishes regular cadence of communication (creative reviews, status updates).

Works closely with internal team of designers, developers, creatives and strategists to define project requirements, develop timeline and budget, identify technical considerations, define resourcing needs and designate areas of responsibility among interactive team.

Collaborate with Account Manager to define project strategy and scope, create budget estimates, write Statements of Work and Change Orders, production estimates, weekly job/budget tracking.

Routes creative layouts, script and copy decks, presentation materials, mechanicals, digital files, rough cuts, reprints and other materials as necessary to appropriate team members for review, proofing, revisions and approval

Develops client relationships that result in continued growth and profit opportunities for Roundhouse. Facilitates client requests and helps manage client expectations.

Works with Account Manager and Strategist to understand brand guidelines and strategy.

Manages project accounting for all assigned projects including developing budget, hour tracking, reconciliation, invoicing and client reports.

Selects and negotiates all outside vendor contracts based on both scope/budget/timeline/creative vision of project. Ensures proper paperwork is completed.

Manages coordination of on-site productions working with vendors, clients, and third parties to deliver the product on brief and on budget. Anticipates and troubleshoots production issues.

Manages retail projects including 2D graphic rollouts and 3D fixture design and production.

Maintain appropriate project documentation during all project phases.
Manage internal client team meetings, budget meetings, post-project review meetings, etc.

Requirements:

At least 5 years experience as an a retail producer, preferably at an agency or production company.

Ability to manage multiple clients, categories and projects with different timelines and deliverables.

Experience managing complex productions effectively including coordinator of vendors, clients, and third parties.

Ability to manage build-outs including vendor and production team management.

Experience with site surveys and knowledge of retail merchandising and space design preferred.

Knowledge of printing standards and best practices required.

Experience using Basecamp software desired.

A demonstrated track record of gaining trust and respect by consistently demonstrating sound creative, strategic, and analytical thinking skills.

Demonstrated track record of effective conflict-resolution and problem solving skills, particularly in fast-paced environment.

Exceptional written and verbal communication skills with the ability to communicate at all levels.

Effective, clear and concise presentation skills.

Strong financial negotiation skills.
Ability to interact and collaborate with other departments within the agency to solve problems.

Strong attention to detail.

Some after hours and weekend work required.

Occasional travel required.

Apply Now

05/09/2017

Staff Accountant - Accounts Payable (part-time)

You are a seasoned Accounts Payable number wrangler who understands the fast-paced world of agencies and creatives. Process is your thing, but you can seamlessly pivot and redefine success if things don’t quite go as planned. As an efficient team player, you are ready to come in and knock out your work and help keep the Accounting department on top of its game.

This is a part-time, 32 hour per week role. Reports directly to the Head of Business Operations.

The Job

Our Accounts Payable Accountants:

Are responsible for setting up new vendors and the ongoing updates and maintenance of vendor files including 1099 maintenance, ensuring proper paperwork is completed (contractor agreement, SOW, W-9).

Enter accounts payable invoices for review and ensure all vendor bills are paid in a timely manner in accordance with vendor terms. Act as point person for any research and correspondence on payment status.

Act as point of contact for Project Managers on vendor invoices, ensuring all COGS vendor invoices are accurate.

Enter freelance/3rd party employee and contractor hours in to WMJ timesheet system, and code to proper project.

Record all corporate credit card transactions weekly allocating to item, task and project.

Process daily deposits from customers via check, ACH and wire and various customer credit card payments.

Review expense reports for completeness, accuracy, job coding, proper approval and suggest improvements to expense and travel policies.

Maintain filing systems (server and hard copies) related to Accounts Payables based on best practice file methods.

Record all corporate credit card transactions weekly, allocating to item, task and project.

Enter all vendor credit memos.

Assist Contract Controller in review and adjustment of A/P entries, ensuring accuracy of expense categories and departments in preparation of monthly close cycle.

Complete special projects and ad-hoc reporting as needed.

Act as back-up for Staff Accountant – Accounts Receivable.

Skills and Experience

Please walk through the door with:

A Bachelors Degree in Accounting (strongly preferred).

or

At least 2 years hand-on experience in an A/P role, in the creative or professional services world.

Workamajig experience is a bonus!

Strong working knowledge of excel functions.

Understanding of accounts reconciliation and funds processing.

Strong quantitative, analytical and problem solving skills; must be comfortable with data analysis and able to use data to influence business decisions.

A demonstrated track record of gaining trust and respect by consistently demonstrating sound creative, strategic, and analytical thinking skills.

Ability to interact and collaborate with other departments within the agency to solve problems.

Exceptional written and verbal communication skills with the ability to communicate at all levels.

Strong attention to detail.

Some after hours and weekend work required.

Apply Now